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Are you a Macbook user and working on MS Word 2011 or earlier and PDF a lot? Then there is a good chance you come across vexing issues as this:
You just finish a three-page word document with dozens of hyperlinks on it; you save it as PDF. But before you send it to your colleagues via email, you noticed that most of or even all the hyperlinks, including the table of contents and reference, are not clickable at all.
They are blue and underlined as they should be, but there are just no links embedded there. Wired, huh?
If you have ever experienced or are experiencing this trouble, you are not alone. This hyperlink not being retained after Word to PDF conversion happens to all macOS users like you.
No need to worry if it confuses you. We’ve got a few workarounds for you. Just read on to learn how to convert Word to PDF with hyperlinks on Mac.
Why are your hyperlinks not clickable in PDF on Mac?
The answer is simple: you are using Preview, the default PDF reader on macOS, to read your converted PDF documents, instead of the free Acrobat Reader from Adobe.
There is one thing in Acrobat Reader that Preview does not have. It’s the auto link detection feature. It detects texts starting with http:// or https:// or email address and create links from them. So if you use the free Adobe reader instead of Preview to read PDF on Mac, you may see different results.
Another reason, as people pointed out, may be that Word’s Mac version does not have the “keep hyperlink option” as the Windows version does. This directly results in confusion to those new Mac users who just switch from Windows.
6 methods to convert Word to PDF with hyperlinks on Mac
Below is a list of 6 methods to convert Word to PDF while preserving hyperlinks on Mac. Some may work for you, others may not. If it disappoints you, try upgrading your tools you are working on. You just have to make sure it’s not a software thing.
1. “Best for electronic distribution and accessibility” option in Word
If you are using Word 2016 for Mac (or later) and you lose your hyperlinks after exporting Word to PDF, try the following to get the trouble fixed:
Step 1: Insert links, and make sure all of them works fine. In other words, avoid inserting dead links to the file.
Step 2: Go to File > Save as, and choose PDF in the file format options.
Step 3: Check the box “Best for electronic distribution and accessibility”, and click Export.
This will normally retain the hyperlinks on your new PDF documents. But there seems to be another bummer coming out of this trick. It converts links, but will probably mess up the font formatting. The problem still exists in 2020. So if you can’t accept this, skip to the other methods below.
2. Keep hyperlinks live by using Pages to do the Word to PDF conversion
Pages is the default Word-like software on Apple Macbook. But you may not be using it just simply because it’s not like Word. But in some scenarios, Pages fixes things that Word can’t.
Processing Doc. or Docx. files in Pages will help you bypass the PDF hyperlink issue on Mac. Just follow the steps below:
Step 1: Go to File > Print, click the PDF button down below the pop-up window, and select Save as PDF.
Step 2: Put on a name for the PDF, choose a location to save PDF, and click Save.
This is where Pages beats Word. Whether the hyperlinks are real URLs (starting with http:// or https://) or not, Pages embeds them just fine.
3. Use WPS — best free MS Office alternative on Mac (recommended)
You may think of switching from Mac to Windows. After all, converting Word to PDF using the Windows version of Word won’t bring you all these. It has the “keep hyperlinks and bookmarks” setting, which makes things much simpler.
Well, WPS, the free Office alternative on Mac, will save you from the grand project of switching the operation system. This Chinese software works perfectly the same on Mac as you are using Word on Windows. Since it’s completely free and does some optimization over Office, it’s even much better than it’s competitor.
You can convert Word to PDF with hyperlinks on Mac by using WPS for Mac by the following steps:
Step 1: Download WPS for Mac here, and open your Word file with it.
Step 2: Go to File > Export to PDF. Under the Export options, check the Hyperlink box, and click OK.
Step 3: Wait until it completes saving, and click Open the File button on the new window.
You will see the hand icon when you hover you mouse on each hyperlink. That means all of them are clickable. Now you can say goodbye officially to Word for Mac.
4. Google Docs approach
Google Docs can also do the same thing with similar procedures, which are no more than Open > Check links > Save/Download as PDF. And all your links will be included in the new PDF file.
But just as the Save as PDF feature in Word, Google Docs don’t retain the formatting either. If those hyperlinks are way more important to you than those fancy formatting, this method will do you just fine.
5. Other paid tools
I personally would not recommend this approach. Price is the biggest concern. Why would I spend money to do something that I can simply get done with tons of free tricks?
But if you are not only looking for a paid app that did only this, you may give those a try. There are actually many PDF tools in the market, PDFElement, PDFPen Pro, free DF WIZ, etc. You probably need a few minutes to compare the price and features before you purchase.
6. A fun fix without using any tool, though complicated
This is just shared to entertain, not for serious problem-solving. It’s more than a few clicks. A few settings and adjustment, and even patience may be required. But it does get hyperlinks back where they supposed to be in PDF on Mac.
Step 1: In you Word document for Mac, put a blank line above the line where there is a linked word or phrases.
Step 2: Paste the link to that blank line, and shrink the link to the size that fits right above the texts where you want to insert that link.
Step 3: Select the link and adjust the link spacing to 1.0.
Step 4: Make the link line invisible by changing it’s font color to white.
Then you can go with the regular Save as PDF steps. After that, test each link by hovering the mouse over the texts and links and clicking on it.
Final words
That’s pretty much it. You can try the each of these methods until you find one working well. Don’t ask how to convert PDF to Word with hyperlinks again. It’s no big deal anymore, because you have tons of methods to work through it.
PDF is the most common file type that can be easily shared and opened in any operating system. Still, editing the PDF files is quite tricky. That is when Microsoft Word comes in handy. All you have to do is to convert your PDF file into DOC or DOCX, make necessary changes, and turn it back to the original format.
But how to turn PDF into Word? Today, we'll show how to do that with Preview, Google Drive, Automator, and some dedicated PDF converters.
Method 1. How to convert PDF to Word on Mac using Preview
Consider copying and pasting as a low-tech approach? Sometimes it works surprisingly well, especially when the PDF is primarily text-based. Sometimes it's a real hassle — it all depends on the type of PDF file you have.
In any case, with such minimal effort involved, this method is worth a shot. Follow these steps to try it out:
- Right-click your PDF file, go to Open With, and choose Preview.
- Select the text you want to copy and hit Command‐C.
- Navigate to Pages or Microsoft Word on Mac and paste the text into the document with Command‐V.
- Save the file as DOC or DOCX (go to File > Export To > Word, if you use Pages). That's all!
Word To Pdf Converter Free Download
Use Command‐A for Select All is you want to copy the entire document content, all at once.
Method 2. Turn PDF Files into DOCX using Google Docs
Google Docs is a popular web-based editing tool, pretty good at transforming PDF files into Word. Here’s how to use it:
- Go to Google Drive and log in to your Google account.
- Click the gear icon and choose Settings.
- Check the box next to “Convert uploaded files to Google Docs editor format” in the General tab.
- Upload the PDF file to Google Drive (press “+ New” button and select “File upload”)
- Hit Open. Your file now will be opened with Google Docs.
- Head over to the File menu, select Download, and opt for Microsoft Word (DOCX). The file will appear in your Downloads folder as a Word document.
If a PDF file includes images, Google Docs might remove them from the final DOCX document. This method is preferable only for a text-based PDF file.
Google Docs can also be the answer to how to convert Word to PDF on Mac. The main downside to this method is that it requires an internet connection.
Method 3. Transform PDF to Word with Automator
Automator is a built-in macOS utility developed for simple repetitive tasks like renaming files or resizing images. It helps make the same changes to multiple files at a time by creating a custom workflow.
Just like Preview, Automator can’t convert PDF to Word. But it is powerful enough to extract the text from your PDF and turn it into a plain or rich text format (RTF). Then you can edit it in any text editor. To use Automator:
- Launch Automator from the Application folder.
- Choose Workflow as a type for your document.
- Drag and drop your PDF file.
- In the left-side Actions section, go to Library > PDFs > Extract PDF Text.
- Drag this action to the right pane underneath your PDF document.
- Opt for Rich Text instead of Plain text to keep the formatting.
- Define where to save the extracted text file.
- Hit the Run button located in the upper-right corner of the window, and get your PDF file converted to a text document.
Now, you can go to the folder you chose and find your converted file.
Method 4. Convert PDF to Word with third-party converters
Using a dedicated converter is the way to go if you have tons of PDFs with lots of graphics and different types of text blocks to convert. But what’s the best one to choose?
By far, the highest quality solution is Adobe Acrobat by Adobe. No surprises the company has a tool to solve all your PDF editing needs, as they created this format. This tool can convert PDFs into almost all sorts of file types: from DOCX to RTF and beyond. Even if your document contains any scanned text, Acrobat will recognize it automatically.
The alternatives are PDFelement and Smallpdf. Both these services have free trials, so you can find out whether the tool works for you before purchasing.
Need extra help with your Mac performance?
If Microsoft Word glitches or runs sluggishly, deep Mac cleaning may help you fix the issue. Every computer needs it from time to time. System junk, temporary files, and old cache — all these can decrease performance a lot. Luckily, there are tools to help you out.
To keep my Mac safe from months-old clutter, I use CleanMyMac X. This powerful junk-cleaner offers a bunch of features to solve Mac-specific issues. ProductHunt even called CleanMyMac X “Marie Kondo for your Mac.”. That fact alone says a lot!
Here’s how to speed up the system with its help:
- Grab your copy of CleanMyMac X (get a free one here).
- Launch the app and go to the System Junk tab.
- Press Scan and wait for a few seconds.
- Hit the Clean button to get rid of items that slow down your Mac.
If Microsoft Word still malfunctions, I recommend using the Uninstaller feature of CleanMyMac X to reset the app.
Convert Mac Document To Word
Turning PDF to Word is a piece of cake if you have the right tool at hand. If you need to convert text-based PDF, using Preview, Automator, or Google Docs would be enough. But if you regularly deal with image-heavy files, consider using dedicated PDF converters like Adobe Acrobat Exporter.